AI Answering Service for Event Planners
Your Clients Expect You to Be Reachable — Even Mid-Event
When clients, vendors, and venues call during your busiest moments, they need answers. Dialzara handles your phones so you can focus on making events perfect.
The Problem You Face Every Day
Mid-Event, Mid-Opportunity
You're coordinating a 300-person gala — managing caterers, directing the AV team, handling a last-minute seating change — when a prospective client calls about their upcoming wedding. Your phone is in your pocket, buzzing uselessly.
Success That Costs You Future Success
The irony is painful: your best marketing is your work at events, but you can't take new business calls while doing that work. The busier you are (which proves how good you are), the more leads you miss.
Dream Events Start With the First Call
Someone entrusting you with one of the biggest days of their life deserves to reach you when inspiration strikes.
We Understand Your World
We work with event planners who are incredible at creating experiences but lose new business during the very events that showcase their talent. You can't pause a wedding to answer a call. Dialzara handles your phones with the same professionalism your events deliver.
“I used to lose leads every weekend during events. Now I review new inquiries Monday morning and every single one has been handled professionally.”
Your Business Line Is Live in Hours
Quick setup. No assistant needed. Just more captured opportunities.
Share Your Planning Profile
Tell us your event specialties, pricing structure, and consultation process.
We Configure Your AI
Your AI receptionist learns event planning terminology and your client intake flow.
See how setup worksForward Your Lines
Route your business line, wedding inquiry number, or advertising contacts.
Start Booking More Events
Every inquiry captured. Every consultation booked. More events, less missed business.
Two Paths Forward
With Dialzara
- Every new client inquiry is captured even during your biggest events
- Existing clients reach a professional voice when they call with changes
- Vendor and venue coordination calls are handled efficiently
- Your weekends generate new business instead of missed calls
- You scale your planning business without adding admin staff
Without Dialzara
- Prospective clients hire the planner who called them back first
- Your reputation for responsiveness suffers during peak event season
- Weekend leads are lost because you're executing the work you love
- Vendor miscommunication escalates because messages aren't relayed
- Growth plateaus because you can't manage phones and events simultaneously
Built for Event Planning Professionals
Every feature designed for planners who make magic happen — and need someone to handle the phones while they do.
New Client Inquiry Intake
Captures event date, type, guest count, venue preferences, budget, and vision for your review.
After-Hours & Weekend Coverage
Couples and hosts get inspired on evenings and weekends. Your AI is ready when they call.
Vendor & Client Routing
Existing clients and vendors get priority handling. New inquiries go through your intake flow.
Day-of-Event Support
Handles incoming calls during events so you stay focused on execution.
Service Information
Shares your planning packages, event types, and process with prospective clients.
Consultation Scheduling
Books discovery calls and initial consultations into your calendar.
How Dialzara Grows Your Planning Business
Never miss an event lead
Your AI receptionist ensures you capture every potential client, inquiry, or booking request 24/7.
Automate scheduling and coordination
Let your AI handle meeting coordination, vendor calls, and reminders for upcoming events.
Deliver professional communication
Provide polished, consistent customer service that builds trust with clients and partners.
Questions Event Planners Ask About Dialzara
Can it handle calls during my events?
That's its primary job. While you're coordinating a wedding or gala, Dialzara handles every incoming call professionally.
Does it differentiate between new inquiries and existing clients?
Yes. Existing clients and vendors are identified and prioritized. New inquiries go through your qualification process.
Can it share my pricing and packages?
Dialzara presents your planning packages and pricing tiers. For custom proposals, it captures event details and books a consultation.
What about vendor coordination calls?
Vendor calls are captured with urgency level so you can address time-sensitive coordination between events or during breaks.
How does it handle wedding vs. corporate inquiries?
Different event types go through appropriate intake flows, capturing the specific details relevant to weddings, corporate events, or social celebrations.
AI Phone Features for Event Planners
AI Receptionist
Your virtual front desk for professional call handling.
AI Appointment Scheduling
Book appointments automatically with Google Calendar sync.
Voicemail Transcription
Every message converted to text and sent via SMS & email.
AI Call Screening
Block spam and qualify leads with custom questions.
AI Call Routing
Connect callers to the right person, first try.
Multilingual Support
Serve callers in 10 languages with auto-detection.
Stop Losing Clients While Making Magic
Every event you execute should generate new business, not missed calls. Start capturing every opportunity with an AI receptionist built for event planners.
Try Dialzara Free for 14 Days